HomeComputers15 advance keyboard shortcuts every Microsoft Word user should know

15 advance keyboard shortcuts every Microsoft Word user should know

Microsoft Word is the most used document editor. Here are some essential shortcuts to make your experience swift.

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MS Word is used to make professional-quality documents, letters, reports, etc., It is a word processor developed by Microsoft. It has some advanced features which allow you to format and edit your files and documents in the best possible way. Microsoft has been updating Word often and these are some essential shortcuts to know.

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This function helps to have a look at how the word document looks when it’s printed on paper. The print layout view can be accessed by pressing Ctrl+Alt+V.

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  • Outline View

The Outline view allows you to see the different heading levels of the document. It shows the different levels of headings as designated by the styles applied in your document as a Normal or Layout view. Each heading in the Outline view is indicated by symbols. It can be accessed by pressing Ctrl+Alt+O.

  • Move to the first or last page

Ctrl Home can be pressed to move to the first preview page when zoomed out. On the other hand, one can press Ctrl+End to Move to the last preview page.

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Read Also: 15 Microsoft PowerPoint keyboard shortcuts

  • Open Search box

If a user wishes to search for a particular word from the document it is easy to access the search box in the navigation pane by pressing Ctrl+H

  • Go to location

Ctrl + H can be used to go to a specific page, bookmark, footnote, table, comment, graphic, or other location

  • Switch between edited places

If you made some changes in the document but are now not able to recall where the changes were made. This shortcut will come in handy for such situations. By pressing Alt+Ctrl+Z the user can switch between the last four places that he/she has edited.

  • Move around

It’s very common to use direction keys to move around the document but there is also some other shortcut that you might not know. Press Ctrl + left or right direction key will move one word next or previous. Combining Ctrl with up or down direction keys will move paragraphs.

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  • Read Mode 

Want to read your document without making any changes to it? You can use reading mode in MS Word by pressing Alt+W then F.

  • Extended Mode

When you press the F8 key multiple times, you can select different parts of your text. For instance, when you press F8 once, you simply turn on extended mode. Press it a second time, and the current word is selected. A third time results in the current sentence being selected.

  •  Reduce the size of the selection

Want to reduce the size of specifically what you have selected? Do this by selecting the image or words you want to reduce the size of and press Shift + F8

  • Delete one word left or one word right

If the user got a word wrong there is no need to press backspace again and again simply press Ctrl+Backspace to delete one word to the left and Ctrl+ Del to delete one word Right.

  • Increase or decrease font by one

If the user wants to increase the font, press Ctrl + [ and for decreasing the font by one press Ctrl+ ].

  • Copy and paste formatting

Want to copy and paste and don’t want to lose the formatting as well. It can be done by pressing Ctrl + Shift + C for copying formatting and can be pasted by pressing Ctrl + Shift + V for pasting with formatting applied.

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  • Set Line Spacing

This can be achieved by pressing Ctrl+1 for one line spacing, Ctrl+2 for double space lines and Ctrl+5 to set 1.5 line spacing. One can also press Ctrl 0 to add or remove line space preceding a paragraph

  • Apply Heading

Want to apply multiple headings and selecting one by one and going to the menu to apply it feels like a hassle. Microsoft has made a shortcut for that as well. Press Alt + Ctrl + 1 to Apply the Heading 1 style, Press Alt + Ctrl + 2 to Apply the Heading 2 style and Press Alt + Ctrl + 3 to Apply the Heading 3 style respectively.

These are the top picks of shortcuts that one should know to work on their word document. These will increase the productivity of the users and will save a lot of their time as well.

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